Office
 

Microsoft Outlook 2010 : Inserting Items, Objects, and Files in a Calendar Item

 
11/26/2011 3:32:57 PM
Outlook enables you to insert objects, files, and Outlook items into your Calendar items. For example, you may have a meeting to which you want to take an important document or an agenda. You can insert the document into the meeting item so that you don’t forget to take it with you and so that other attendees have a copy of it. You can add contacts from Outlook to a calendar item in much the same way.

1. Add an Outlook Item

  1. Open an appointment, meeting, or event.

  2. Click the Insert tab on the ribbon.

  3. Click Outlook Item.

  4. Select the Outlook folder in which the item is stored.

  5. Select the Outlook item you want to insert from the Items list.

  6. Click OK. The selected item now appears in the comment field.

  7. Click the Meeting, Appointment, or Event tab, and then click Save & Close (for an appointment or event) or Send Update (for a meeting).


Note:


Outlook uses an item-specific icon to indicate the type of Outlook item that you can insert, such as a note icon for a note item or calendar icon for a calendar item.



Note:


To insert the text contained in a contact rather than the contact address card itself, select the Text Only option in the Insert Item dialog box.


2. Add a File

  1. Double-click an appointment, meeting, or event.

  2. Click the Insert tab on the ribbon.

  3. Click the Attach File button.

  4. Select the file you want to insert.

  5. Click Insert. The added file appears in the comment field.

  6. Click the Meeting, Appointment, or Event tab, and then click Save & Close (or Send Update, for a meeting).


Note:


To delete a file, item, or object from a Calendar item, select the item and press Delete.


3. Add an Object from a File

  1. Click the Calendar icon on the Navigation Pane.

  2. Double-click an appointment, meeting, or event.

  3. Click the Insert tab on the ribbon, and then click in the notes area of the item.

  4. Click Object on the Text group of the ribbon’s Insert tab.

  5. Click the Create From File tab.

  6. Click Browse.


    Note:


    Because you can add objects from a file, you can also embed a portion of a spreadsheet or other type of document in the appointment item for reference. For example, if you are discussing a project issue list in a meeting, you might embed the issue list from a Microsoft Excel spreadsheet in the meeting request so that the participants can review it before the meeting.


  7. In the dialog box, click the object you want to add.

  8. Click Insert, and then click OK in the Object dialog box. The added object appears in the comment field.

  9. Click the Appointment, Meeting, or Event tab, and then click Save & Close (or Send Update).


Note:


To create a new object, such as an Excel worksheet, select Create New in the Insert Object dialog box. When you click OK to insert the object, you then create the new object in that object’s native application (such as Excel).

 
Others
 
- Microsoft Outlook 2010 : Updating Calendar Information
- Microsoft OneNote 2010 : Adjusting OneNote Performance Settings
- Microsoft OneNote 2010 : Enabling or Disabling Automatic Wiki Link Creation
- Microsoft Project 2010 : Exchanging Data Between Programs - Copying Information
- Microsoft Project 2010 : Sharing Resources Among Projects
- Microsoft Access 2010 : DATA ACCESS WITH ADO (part 4) - Working with Data in Recordsets
- Microsoft Access 2010 : DATA ACCESS WITH ADO (part 3) - Navigating Recordsets
- Microsoft Access 2010 : DATA ACCESS WITH ADO (part 2) - Creating Recordsets
- Microsoft Access 2010 : DATA ACCESS WITH ADO (part 1) - Using the Execute Method
- Microsoft Word 2010 : Adding Supplementary Elements - Creating a Bibliography
- Microsoft Word 2010 : Adding Supplementary Elements - Figure Captions & Adding a Table of Figures
- Microsoft Visio 2010 : Tips for Creating Organizational Charts
- Microsoft Visio 2010 : Tips for Creating Timelines
- Microsoft PowerPoint 2010 : Prepare for Delivery - Rehearsing Presentations
- Microsoft PowerPoint 2010 : Prepare for Delivery - Adapting Presentations for Different Audiences
- Microsoft Excel 2010 : Analyzing Worksheet Data - Creating Groups and Outlines, Converting Text to Columns
- Microsoft Excel 2010 : Analyzing Worksheet Data - Charting a PivotTable
- Microsoft Outlook 2010 : Managing a Calendar - Setting Up a Meeting
- Microsoft Outlook 2010 : Managing a Calendar - Adding an Event
- Customizing Microsoft OneNote 2010 : Setting Preferences for Editing and Searching (part 2)
 
 
Most View
 
- Windows 7 : Windows Media Player - Getting Music and Video on Your Computer
- Iphone Application : Extending Application Integration
- Windows 7 : Encrypting File System (part 3) - How to Recover to an EFS-encrypted File Using a Data Recovery Agent
- Windows 7 : Surfing the World Wide Web - Select a Link, Enter a Web Page Address
- Microsoft Dynamic AX 2009 : Syntax (part 3) - Statements - Exception Handling
- Illustrator CS5 : Using the Edit Commands
- Windows 8 : Cloud Connections - SkyDrive (part 2) - To open SkyDrive inside Windows Explorer
- SQL Server 2008 : Security - Data encryption
- Windows Phone 8 : Share Menu Extensibility (part 1) - Adding Your App to the Share Menu
- Active Directory 2008 : Configuring Replication (part 1) - Intersite Replication
 
 
Top 10
 
- Microsoft Excel 2010 : Working with Graphics - Inserting Clip Art, Inserting a Picture from File
- Microsoft Excel 2010 : Working with Graphics - Using Drawing Tools
- Windows Phone 8 : Walking Through the Bookshop Sample Application (part 5) - Overview of the Sample Bookshop WCF Service
- Windows Phone 8 : Walking Through the Bookshop Sample Application (part 4) - Image Caching
- Windows Phone 8 : Walking Through the Bookshop Sample Application (part 3) - Design-Time Data
- Windows Phone 8 : Walking Through the Bookshop Sample Application (part 2) - Displaying the Product List
- Windows Phone 8 : Walking Through the Bookshop Sample Application (part 1)
- Microsoft Lync Server 2013 : Installing the Director Role (part 3) - Install Server
- Microsoft Lync Server 2013 : Installing the Director Role (part 2) - Creating a Director Pool - Edit Topology, Publish Topology
- Microsoft Lync Server 2013 : Installing the Director Role (part 1) - Prerequisites